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SaaS & B2B Automation

Send webinar and event reminders on WhatsApp — and cut your no-show rate in half

WhatsPortal sends personalised webinar reminders to registered attendees on WhatsApp — 24 hours before, 1 hour before, and at go-live — dramatically improving attendance rates for your SaaS product webinars, demos, and online events.

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Official Meta BSP · No credit card required

  • Official WhatsApp BSP
  • Free plan — no credit card required
  • Instant webhook integrations
  • Custom WhatsApp Flows
  • Billed in INR via Razorpay

You build a great webinar. 500 people register. 180 attend. The other 320 forgot.

01

Webinar registrations are impulsive. A prospect registers after seeing an ad or email, intends to attend, and by the time the event arrives — a week later — it's slipped their mind entirely. A single email reminder isn't enough. WhatsApp reminders at multiple touchpoints aren't ignorable.

02

No-shows aren't free. Every no-show is a marketing investment that didn't convert. Live events have fixed costs — presenter time, platform fees, promotion spend. Higher attendance rates improve the ROI of every event you run.

03

The live event experience drives conversion. A prospect who attends your product webinar is significantly more likely to start a trial or book a demo than one who watches the recording a week later — if they watch it at all. Getting them there live matters.

The solution

WhatsPortal sends webinar and event reminders on WhatsApp — improving attendance rates for every event you run.

Multi-touch reminder sequence

Send reminders at 24 hours, 2 hours, and 15 minutes before the event. Each message includes the event title, time, and join link. Harder to forget when WhatsApp keeps reminding.

  • Send reminders at 24 hours, 2 hours, and 15 minutes before the event
  • Each message includes the event title, time, and join link
  • Harder to forget when WhatsApp keeps reminding

Personalised attendee messages

Each reminder is personalised — 'Hi [Name], your webinar starts in 2 hours. Here's your join link: [link].' Personalisation improves open and click rates significantly.

  • Each reminder is personalised
  • 'Hi [Name], your webinar starts in 2 hours
  • Here's your join link: [link].' Personalisation improves open and click rates significantly

Post-event follow-up

After the webinar, WhatsPortal sends a follow-up — recording link, resource downloads, next steps — to all registrants, whether or not they attended. Converts even non-attendees.

  • After the webinar, WhatsPortal sends a follow-up
  • recording link, resource downloads, next steps
  • to all registrants, whether or not they attended
  • Converts even non-attendees

Live-event engagement prompts

During the event, send a message with the Q&A link, poll, or resource download — 'We're live now. Submit your questions here: [link].' Drives engagement from attendees already on WhatsApp.

  • During the event, send a message with the Q&A link, poll, or resource download
  • 'We're live now
  • Submit your questions here: [link].' Drives engagement from attendees already on WhatsApp

How it works

Streamlined automation in four simple steps.

  1. 01

    Import registrant list

    When a registrant signs up via your event platform or landing page, their details are added to WhatsPortal — manually, via CSV, or via webhook.

  2. 02

    Reminders fire on schedule

    WhatsPortal sends the pre-event reminder sequence automatically — 24 hours, 2 hours, 15 minutes before go-live.

  3. 03

    More people show up live

    Attendance rates improve. Live conversion opportunities increase. Post-event follow-up reaches non-attendees with the recording.

  4. 04

    Sync CRM & product database

    Qualified leads, ticket history, and NPS feedback are synced to HubSpot, Salesforce, or your product database.

C

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Example conversation — automated by WhatsPortal

What our customers say

“We added WhatsApp reminders to our monthly product webinars. Attendance rate went from 35% to over 55% in the first month. The n”

— show problem nearly disappeared for registered prospects.' — [SaaS demand gen lead]

Live

Webinar series using WhatsApp reminder sequences achieve significantly higher attendance rates than those relying on email reminders alone

< 1 min

Average setup time for standard workflows

3×

Increase in response rates compared to email alerts

₹0

Get started for free — free plan included

FAQ

Common questions about saas event and webinar reminders

Can I use this for in-person events as well as webinars?

Yes. Set up reminder sequences for in-person events — include venue address, directions, parking details, and dress code in the reminders. Same logic, physical logistics.

Can I collect registrations via WhatsApp as well as sending reminders?

Yes. Run event registration directly on WhatsApp — prospects message your number to register, the bot collects their details and adds them to the attendee list. Reduces registration form abandonment.

Can I segment reminders — different messages for customers vs. prospects?

Yes. Existing customers attending a feature webinar receive a different message than prospects attending an intro webinar. Relevant context improves engagement.

What does WhatsPortal cost?

Free plan: ₹0, 100 messages/month. Standard: ₹1,199/month (5,000 messages). Premium: ₹2,499/month (unlimited). All in INR via Razorpay.

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You put the work into building a great event. Put the work into filling it on WhatsApp.

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